A Comprehensive Outdoor Gear Rental Software

Outdoor gear rental management, booking scheduling, digital waivers and online payments — one platform that takes bookings 24/7 while you run the shop floor.
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Still running your outdoor gear rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your outdoor gear rental business — in one platform

Your branded webshop, bookings, payments, inventory and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Outdoor Gear Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
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Outdoor gear

Rent out outdoor gear 24/7 — without staff on site

Connect smart locks or a Sharefox station and customers pick up and return kayaks, tents, or ski equipment on their own — verified, signed and paid before they touch a single item. Your gear earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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Our Customers Love Us

Check how you can grow faster with Sharefox

  • Oscar Almgren

    We have scaled from a tiny guiding business to a big outdoor company with three locations. The equipment rental software from Sharefox has been a cornerstone on our upscale journey.

    Oscar Almgren
    CEO
  • Harri Valtamo

    Sharefox’s all-in-one solution has been instrumental in demonstrating the durability of our rental business model. Thanks to its assistance, we have been able to digitize a previously manual process, which, in turn, has enabled us to broaden our horizons and prepare for new markets.

    Harri Valtamo
    Project Lead / Store Manager, Partioaitta.
  • Kasia Pacek

    When we were choosing a rental booking system we looked at 15 different systems in the market. We found Sharefox to be the most advanced and best suited for our purpose. We are very happy with Sharefox and their Service minded attitude!

    Kasia Pacek
    Chief Operating Officer
  • jostein langslet

    Being able to rent a Kayak in the middle of our capital Oslo, just beside the Opera and Museum of Edvard Munch is spectacular. With our rental software it’s a smooth operation to book, pick up and just paddle the Oslo Fjord.

    Jostein Langslet
    Teamleader Fjord expeditions
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is outdoor gear rental software?

Outdoor gear rental software is a system that lets rental businesses take bookings online, track inventory availability in real time, collect payments and deposits, and handle digital contracts and waivers. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to pickup, use and return.

Key features to look for

The essentials for an outdoor gear operation: a branded webshop with live availability, hourly, daily and multi-day pricing per item, digital waivers signed before pickup, damage deposits handled automatically, per-unit and per-size inventory tracking, and — if you want to take bookings outside opening hours — self-service pickup with smart lockers or lockboxes. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily gear pricing

Most outdoor gear rental operators blend both: hourly slots for quick local outings (kayaks, paddleboards, e-bikes) and daily and weekend rates for longer trips and multi-day expeditions (tents, backpacks, climbing gear, ski equipment). Sharefox lets you set price rules per item and per season, so a quiet Tuesday and a busy Saturday in peak season don’t earn the same — without you editing anything by hand.

Waivers, liability and check-in

Waivers are the block that makes or breaks a busy season. Outdoor activities carry real risk — river conditions, terrain, weather — so liability release is non-negotiable before gear leaves the shop. When customers sign digitally at booking, check-in becomes a two-minute handover instead of a clipboard queue — and every signature is stored with the order if a dispute or injury claim ever comes up.

Sharefox outdoor gear rental software: detailed answers to your questions

Wondering how our outdoor gear rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Sharefox is the booking, waiver, and inventory system running behind your outdoor gear rental site — not a bolt-on plugin. Your webshop, per-item pricing rules, digital waivers, and inventory tracking all live in one dashboard, so a booking made online updates item availability instantly without a second tool in the loop.

Sharefox connects to the systems that matter most for running an outdoor gear rental business: accounting platforms like Tripletex, Fortnox, and e-conomic for automatic invoicing, and payment providers like Stripe and Vipps for online and on-site payments.

Yes — Sharefox includes self-service pickup with smart lockers or lockboxes, so customers can collect gear outside your regular opening hours.

Because outdoor activities carry real risk — river conditions, terrain, weather — liability release is non-negotiable before gear leaves the shop. Customers sign digitally at booking, so check-in becomes a two-minute handover instead of a clipboard queue, and every signature is stored with the order in case a dispute or injury claim ever comes up.

Sharefox lets you set price rules per item and per season, blending hourly slots for quick local outings like kayaks, paddleboards, and e-bikes with daily and weekend rates for longer trips and multi-day expeditions like tents, backpacks, climbing gear, and ski equipment — so a quiet Tuesday and a busy Saturday in peak season don’t earn the same rate, without editing anything by hand.

Per-item and per-season pricing, digital waivers signed before pickup, automated damage deposits, per-unit and per-size inventory tracking, and self-service pickup via smart lockers or lockboxes — the features built to address the specific friction points outdoor gear rental operators deal with compared to general rental businesses.

Other Outdoor & Sport Rentals

Bicycle Rental

Bike fleets, city bikes, and guided tour rentals.

Kayak Rental

Kayaks, canoes, and paddle equipment for water rentals.

Ski Rental

Skis, boots, and winter sport equipment for resorts.

Sports Equipment Rental

Sports gear and equipment fleets for clubs and rental shops.

Tent Rental

Tents and camping gear for outdoor and expedition rentals.

Boat Rental

Boats, watercraft, and marina fleet management.