Vehicle Rental Software for Businesses Offering Multiple Rental Services

Vehicle rental management, event scheduling, digital contracts and online payments — one platform that takes bookings 24/7 while you run the business.
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Still running your vehicle rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your vehicle rental business — in one platform

Your branded webshop, bookings, payments, fleet and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Vehicle Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
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How profitable is vehicle rental business

Rent out vehicles 24/7 — without staff on site

Connect smart locks or a Sharefox station and customers pick up and return vehicles on their own — verified, signed and paid before they touch the keys. Your fleet earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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  • Experian logo
  • Visma eAccounting logo
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  • Poweroffice Go logo
  • Zapier
  • Sharebox logo
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Our Customers Love Us

Check how you can grow faster with Sharefox

  • Bilutleie1, Stian Eikrem Storsveen

    “Digitalizing our car rental operations with Sharefox has enabled us to eliminate an entire administrative position, resulting in significant cost savings and a faster, more seamless rental experience for customers.”

    Stian Eikrem Storsveen
    CEO, Bilutleie1.

  • With Sharefox, we have been able to grow quickly and build a stable customer base in just 6 months. All the smart features and integrations have enabled our employees to learn quickly, develop their working methods and save a lot of time.

    Mikael Carlson
    CEO, Flexbil.
  • mikki dall

    Sharefox rental software has a smart booking system where the customer does all the work themselves, and the opportunity for additional sales by choosing equipment is an important game changer for future revenue.

    Mikki Dall
    Marketing Manager, Baisikeli.
  • Frank Øgrey Eikhom - trailer rental business

    Before we utilized the Self Service model from Sharefox, our rental service was a low-revenue operation that caused us a lot of hassle. Now, however, we are a profitable rental service open 24/7 – 365 with happy customers!

    Frank Eikhom
    CEO, TrailerCenter S.
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is vehicle rental software?

Vehicle rental software is a system that lets rental businesses take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital contracts and waivers. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the renter’s first click to pickup, drive and return.

Key features to look for

The essentials for a vehicle rental operation: a branded webshop with live availability, hourly, daily and multi-day pricing per vehicle, digital waivers signed before pickup, damage deposits handled automatically, per-unit fleet and condition tracking (mileage, license class, fuel level and add-ons), and — if you want to take bookings outside opening hours — self-service pickup with smart locks or key lockers. A rental booking system and fleet management should live in the same tool, not two.

Hourly vs. daily vehicle pricing

Most vehicle rental operators blend both: hourly slots for quick city trips and same-day rentals, daily and weekend rates for longer trips and multi-day hires. Sharefox lets you set price rules per vehicle and per season, so a quiet Tuesday and a busy Saturday in July don’t earn the same — without you editing anything by hand.

Waivers, liability and check-in

Waivers are the block that makes or breaks a busy tourist season. When renters sign digitally at booking — confirming license class, driving experience and liability terms — check-in becomes a two-minute handover instead of a clipboard queue — and every signature is stored with the order if a dispute ever comes up.

Sharefox vehicle rental software: detailed answers to your questions

Wondering how our vehicle rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Sharefox is the booking, waiver, and fleet system running behind your vehicle rental site — not a bolt-on plugin. Your webshop, per-vehicle pricing rules, digital waivers, and fleet tracking all live in one dashboard, so a booking made online updates fleet availability instantly without a second tool in the loop.

Sharefox connects to the systems that matter most for running a vehicle rental business: accounting platforms like Tripletex, Fortnox, and e-conomic for automatic invoicing, and payment providers like Stripe and Vipps for online and on-site payments.

Sharefox includes per-unit fleet and condition tracking, covering mileage, license class, fuel level, and add-ons, so each vehicle’s status is recorded within the same system as your bookings.

Yes — Sharefox includes self-service pickup with smart locks or key lockers, so renters can collect a vehicle outside your regular opening hours.

Renters sign digitally at booking, confirming license class, driving experience, and liability terms, so check-in becomes a two-minute handover instead of a clipboard queue. Every signature is stored with the order in case a dispute comes up later.

Sharefox lets you set price rules per vehicle and per season, blending hourly slots for quick city trips and same-day rentals with daily and weekend rates for longer trips and multi-day hires — so a quiet Tuesday and a busy Saturday in July don’t earn the same rate, without editing anything by hand.

Per-vehicle and per-season pricing, digital waivers signed before pickup confirming license class and driving experience, automated damage deposits, per-unit fleet and condition tracking including mileage and fuel level, and self-service pickup via smart locks or key lockers — the features built to address the specific friction points vehicle rental operators deal with compared to general rental businesses.

Explore Rental Software by Vehicle Type

Car Rental

Fleet management, bookings, and self-service car rental.

Motorcycle Rental

Motorcycle and moped rental operations.

Scooter Rental

Electric scooter and kick scooter fleet management.

ATV Rental

All-terrain vehicle fleet and booking management.

Golf Cart Rental

Golf cart fleets for courses, resorts, and communities.

Boat Rental

Marina and boat fleet booking, deposits, and check-in.