Transform Your Business with Leading Heavy Equipment Rental Software - Get Started Now!

Heavy equipment rental management, delivery dispatch, digital agreements and online payments — one platform that takes bookings 24/7 while you run the yard.
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Still running your heavy equipment rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your heavy equipment rental business — in one platform

Your branded webshop, bookings, payments, fleet and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Heavy Equipment Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
Explore Booking Software →
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Rent out heavy equipment 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return equipment on their own — verified, signed and paid before they touch a key. Your fleet earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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Our Customers Love Us

Check how you can grow faster with Sharefox

  • Preben Want - Bodø Liftutleie

    With Sharefox we operate more efficiently and can focus on advising on complex assignments rather than answering emails and phone calls all day long.

    Preben Want
    Chief Executive Officer
  • Frode Dahl, Felleskjøpet

    This is the new sharing economy, where we provide opportunities to reduce both individual and environmental costs. Do good for your society and make money on a smooth rental operation, that is our approach to this.

    Frode Dahl
    Director of machines
  • Bjarte Kvamme - Liftroller

    With Sharefox there was a mutual entrepreneurial spirit. We had the solution to complex construction sites and Sharefox had solved the rental software aspect in a very efficient manner.

    Bjarte Kvamme
    Managing Director
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is heavy equipment rental software?

Heavy equipment rental software is a system that lets construction and industrial rental businesses take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital contracts and inspections. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to check-out, delivery and return.

Key features to look for

The essentials for a heavy equipment operation: a branded webshop with live availability, hourly, daily and weekly pricing per machine, digital rental agreements signed before pickup or delivery, damage deposits handled automatically, per-unit fleet and maintenance tracking, and — if you run a yard with delivery logistics — routing and driver scheduling built in. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily vs. weekly pricing

Most heavy equipment operators blend all three: hourly rates for short jobs near the yard, daily rates for single-site work, and discounted weekly or monthly rates for longer projects. Sharefox lets you set price rules per machine and per season, so a one-day excavator rental and a month-long site lease don’t earn the same — without you editing anything by hand.

Contracts, inspections and check-in

Pre- and post-rental inspections are the block that makes or breaks a busy yard. When customers sign digitally at booking and operators log machine condition with photos at handover, check-in becomes a two-minute process instead of a clipboard-and-camera scramble — and every signature and inspection record is stored with the order if a dispute over damage or downtime ever comes up.

Sharefox heavy equipment reservation software: detailed answers to your questions

Wondering how our heavy equipment rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Heavy equipment rental software is a system that lets construction and industrial rental businesses take bookings online, track fleet availability in real time, collect payments and deposits, and manage digital contracts and inspections — replacing phone calls, spreadsheets and paper forms with one connected workflow.
Look for a branded webshop with live availability, hourly/daily/weekly pricing per machine, digital rental agreements, automated damage deposits, per-unit fleet and maintenance tracking, and delivery/logistics scheduling if you run a yard that transports equipment to job sites.
Sharefox combines online booking, fleet and maintenance tracking, digital contracts with photo-based inspections, and flexible pricing rules in one platform — cutting the manual work of managing quotes, deposits, and machine condition records across a busy yard.
Yes. Small and independent equipment rental operations benefit from the same efficiencies as larger yards — automated booking, digital contracts, and maintenance tracking save time even on a fleet of just a few machines, and pricing scales with the size of the business.
It reduces double-bookings and paperwork errors, speeds up check-in and check-out with digital signatures and inspections, keeps maintenance schedules on track to reduce downtime, and gives owners real-time visibility into fleet utilization and revenue.
Consider your fleet size and rental terms (hourly, daily, weekly, monthly), whether you need delivery/logistics scheduling, how important digital inspections and contracts are for your liability needs, and whether the software integrates with your accounting or CRM tools.
Yes. Most modern platforms integrate with accounting software, payment processors, CRM systems, and sometimes GPS/telematics tools for tracking machine location and usage in the field.

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