Revolutionize Your Equipment Rental Business with the #1 Equipment Rental Software

Equipment rental management, delivery dispatch, digital agreements and online payments — one platform that takes bookings 24/7 while you run the yard.
Free Demo
Free Forever.
No credit card.
4.6 stars 450+ reviews from
Hero graphic
Trusted By The Best

Still running your equipment rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your equipment rental business — in one platform

Your branded webshop, bookings, payments, inventory and contracts in one place — so you can grow without adding staff.

  • Checkmark
    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

  • Checkmark
    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

  • Checkmark
    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

  • Check
    Set up your online shop using industry-specific templates
  • Check
    Add your rental products and offer accessories
  • Check
    Choose your preferred payment method

All-in-One Equipment Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
Explore Booking Software →
Organised equipment rental yard from above with trailers, scissor lifts and mini excavators

Rent out equipment 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return equipment on their own — verified, signed and paid before they touch a key. Your inventory earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

  • Tripletex Logo
  • Experian logo
  • Visma eAccounting logo
  • Logo
  • Poweroffice Go logo
  • Zapier
  • Sharebox logo
  • stripe logo
  • Visa logo
  • Mastercard logo

Our Customers Love Us

Check how you can grow faster with Sharefox

  • ToolBox24 - Wibke Giese

    We’re incredibly proud to be the first startup in Vienna offering a fully automated tool rental service. Thank you for your fantastic support and collaboration—your rental software has been instrumental in making ToolBox24 a reality. We couldn’t have come this far without it.

    Wibke Giese
    Founder, ToolBox24
  • Per Eirik Espeland Verktøyskuret

    Thanks to the Sharefox Rental Software, we have successfully implemented a self-service system that runs smoothly with minimal effort. The software has significantly reduced the hassle involved in managing our rentals. I highly recommend it to any business in the rental industry.

    Per Eirik Espeland
    CEO, The Tool Shed.
  • Thomas Lindborg KBK car rental

    We were a little nervous about the response when we launched the new rental concept, but this has gone very well. We have had an impressive growth and are brilliantly satisfied with the solution from Sharefox.

    Thomas Lindborg
    CEO, KBK
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

"*" indicates required fields

This field is for validation purposes and should be left unchanged.

What is equipment rental software?

Equipment rental software is a system that lets equipment rental businesses take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital waivers and contracts. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to check-out, use and return.

Key features to look for

The essentials for an equipment operation: a branded webshop with live availability, hourly, daily and weekly pricing per item, digital liability waivers signed before pickup, damage deposits handled automatically, per-unit fleet and maintenance tracking, and — if you want to rent outside opening hours — self-service pickup with smart locks. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily equipment pricing

Most equipment operators blend both: hourly slots for quick jobs near town, daily and weekly rates for longer projects. Sharefox lets you set price rules per item and per season, so a quiet Tuesday and a busy weekend don’t earn the same — without you editing anything by hand.

Waivers, liability and check-in

Waivers are the block that makes or breaks a busy morning. When customers sign digitally at booking, check-in becomes a two-minute handover instead of a counter queue — and every signature is stored with the order if a dispute ever comes up.

Sharefox equipment reservation software: detailed answers to your questions

Wondering how our equipment rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

Equipment rental software is a system that lets equipment rental businesses take bookings online, track inventory availability in real time, collect payments and deposits, and handle digital waivers and contracts. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to check-out, use and return.
Look for a branded webshop with live availability, hourly, daily and weekly pricing per item, digital liability waivers signed before pickup, damage deposits handled automatically, per-unit inventory and maintenance tracking, and self-service pickup with smart locks if you want to rent outside opening hours. A rental booking system and inventory management should live in the same tool, not two.
Sharefox brings bookings, payments, inventory, contracts and customer management into one platform. You can automate waivers and deposits, set flexible pricing by season or item, and let customers self-serve outside staffed hours — so you can grow rental volume without adding headcount.
Yes. Small operators often benefit most, since manual booking and paperwork eat up a disproportionate share of time when you don’t have dedicated staff. A single connected system can replace calls, spreadsheets and paper contracts from day one, and scale with you as you add inventory.
It cuts down on manual admin — no more double bookings, chasing signatures, or reconciling payments by hand. Real-time availability and automated contracts and deposits mean staff spend less time on logistics and more time on customer service or maintenance.
Match the software to how you actually rent: hourly vs. daily/weekly pricing needs, whether you need self-service pickup, how complex your waiver and deposit process is, and whether you need per-item maintenance tracking. Also check that it integrates with your existing payment processor and any tools you already use.
Most modern platforms support integrations with payment processors, accounting software, CRM systems, and smart lock or access control providers — so you’re not stuck manually syncing data between separate systems.

Other Equipment Rentals

Construction Rental

Job-site rental software for contractors and construction fleets.

Construction Machinery Rental

Heavy machinery fleets, maintenance schedules, and job bookings.

Dumpster Rental

Roll-off container scheduling, delivery, and pickup management.

Excavator Rental

Excavator and digger fleet booking with usage tracking.

Heavy Equipment Rental

Large-scale equipment fleets for industrial and site rentals.

Tool Rental

Small tool and equipment rental with barcode-based check-out.