Tool Rental Software — Inventory, Checkout & Online Booking Made Easy

Tool rental management, inventory scheduling, digital waivers and online payments — one platform that takes bookings 24/7 while you run the shop.
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Still running your tool rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your tool rental business — in one platform

Your branded webshop, bookings, payments, inventory and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Tool Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
Explore Booking Software →
Two drills

Rent out tools 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return equipment on their own — verified, signed and paid before they touch a tool. Your inventory earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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Our Customers Love Us

Check how you can grow faster with Sharefox

  • ToolBox24 - Wibke Giese

    We’re incredibly proud to be the first startup in Vienna offering a fully automated tool rental service. Thank you for your fantastic support and collaboration—your rental software has been instrumental in making ToolBox24 a reality. We couldn’t have come this far without it.

    Wibke Giese
    Founder, ToolBox24
  • Preben Want - Bodø Liftutleie

    With Sharefox we operate more efficiently and can focus on advising on complex assignments rather than answering emails and phone calls all day long.

    Preben Want
    Chief Executive Officer
  • Per Eirik Espeland Verktøyskuret

    Thanks to the Sharefox Rental Software, we have successfully implemented a self-service system that runs smoothly with minimal effort. The software has significantly reduced the hassle involved in managing our rentals. I highly recommend it to any business in the rental industry.

    Per Eirik Espeland
    CEO, The Tool Shed.
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is tool rental software?

Tool rental software is a system that lets tool rental businesses — from neighborhood hardware stores to full equipment yards — take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital rental agreements. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to pickup, use and return.

Key features to look for

The essentials for a tool rental operation: a branded webshop with live availability, hourly and daily pricing per tool, digital rental agreements signed before pickup, damage and loss deposits handled automatically, per-unit fleet and maintenance tracking, and — if you want to rent outside opening hours — self-service pickup with smart lockers. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily tool pricing

Most tool rental operators blend both: hourly rates for quick jobs like a drill or sander, daily and weekend rates for bigger equipment like tile saws or pressure washers. Sharefox lets you set price rules per tool and per season, so a slow Tuesday in February and a busy Saturday in spring don’t earn the same — without you editing anything by hand.

Agreements, liability and check-in

Rental agreements are the block that makes or breaks a busy Saturday morning. When customers sign digitally at booking, check-in becomes a two-minute handover instead of a counter queue — and every signature is stored with the order if a dispute over damage or a late return ever comes up.

Sharefox tool reservation software: detailed answers to your questions

Wondering how our tool rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Tool rental software is a system that lets tool rental businesses take bookings online, track inventory availability in real time, collect payments and deposits, and handle digital rental agreements. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to pickup, use and return.
Look for a branded webshop with live availability, hourly and daily pricing per tool, digital rental agreements signed before pickup, damage and loss deposits handled automatically, per-unit inventory and maintenance tracking, and self-service pickup with smart lockers if you want to rent outside opening hours. A rental booking system and inventory management should live in the same tool, not two.
Sharefox lets you run your entire tool rental operation from one platform — bookings, payments, inventory, and contracts — without adding staff. You can offer 24/7 self-service pickup, automate damage deposits, and track every tool’s condition and maintenance history, all while giving customers a fast, professional booking experience.
Yes. Small and independent tool rental shops often benefit the most, since the software takes over the manual work — booking calls, paper agreements, chasing deposits — that a small team doesn’t have time for. It scales with you, whether you’re renting out a dozen tools or running a full inventory across multiple locations.
It cuts down on double-bookings, manual paperwork, and time spent on the phone. Automated pricing rules mean you don’t have to manually adjust rates for busy weekends or slow seasons. Digital agreements and deposits speed up check-in, and real-time inventory tracking means staff always know what’s available, out on rent, or in for maintenance.
Look at how well the software handles pricing flexibility (hourly vs. daily), whether it supports digital agreements and deposits, how easy it is to track inventory and maintenance, and whether it offers self-service options if you want to extend your rental hours. It also helps to check whether the system integrates with your existing payment and accounting tools.
Yes, most modern tool rental software — including Sharefox — integrates with payment providers, accounting systems, and marketing or CRM tools. This keeps your rental operation connected to the rest of your business instead of running as a separate, siloed system.

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