Maximize Efficiency with Premier Excavators Rental Software - Transform Your Business!

Excavator rental management, delivery dispatch, digital agreements and online payments — one platform that takes bookings 24/7 while you run the yard.
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Still running your excavators rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your excavators rental business — in one platform

Your branded webshop, bookings, payments, fleet and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Excavators Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
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excavator - heavy equipment rental software

Rent out excavators 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return machines on their own — verified, signed and paid before they touch a key. Your fleet earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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Our Customers Love Us

Check how you can grow faster with Sharefox

  • Preben Want - Bodø Liftutleie

    With Sharefox we operate more efficiently and can focus on advising on complex assignments rather than answering emails and phone calls all day long.

    Preben Want
    Chief Executive Officer
  • Frode Dahl, Felleskjøpet

    This is the new sharing economy, where we provide opportunities to reduce both individual and environmental costs. Do good for your society and make money on a smooth rental operation, that is our approach to this.

    Frode Dahl
    Director of machines
  • Bjarte Kvamme - Liftroller

    With Sharefox there was a mutual entrepreneurial spirit. We had the solution to complex construction sites and Sharefox had solved the rental software aspect in a very efficient manner.

    Bjarte Kvamme
    Managing Director
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is excavator rental software?

Excavator rental software is a system that lets excavator and heavy equipment rental businesses take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital contracts and inspection reports. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to pickup, operation and return.

Key features to look for

The essentials for an excavator operation: a branded webshop with live availability, hourly, daily and weekly pricing per machine, digital rental agreements signed before pickup, damage deposits and insurance verification handled automatically, per-unit fleet and maintenance tracking (hours, service intervals, attachments), and — if you rent out attachments or trailers alongside the machine — bundled add-ons in the same checkout. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily excavator pricing

Most excavator operators blend both: hourly or half-day rates for small jobs and mini-excavators, daily and weekly rates for larger machines on longer projects. Sharefox lets you set price rules per machine size and per season, so a weekend dig and a month-long site rental don’t earn the same — without you editing anything by hand.

Contracts, condition reports and check-in

Condition reports are the block that makes or breaks a Monday morning return. When customers sign the rental agreement and log machine hours digitally at pickup, check-in becomes a quick handover instead of a dispute over dents and diesel levels — and every signature and photo is stored with the order if a damage claim ever comes up.

Sharefox excavator reservation software: detailed answers to your questions

Wondering how our excavator rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Sharefox is the booking, agreement, and fleet system running behind your excavator rental site — not a bolt-on plugin. Your webshop, per-machine pricing rules, digital rental agreements, and fleet tracking all live in one dashboard, so a booking made online updates machine availability instantly without a second tool in the loop.
Sharefox connects to the systems that matter most for running a heavy equipment fleet: accounting platforms like Tripletex, Fortnox, and e-conomic for automatic invoicing, and payment providers like Stripe and Vipps for online and on-site payments. Damage and condition documentation tools like Record360 also plug in, useful for recording machine condition at pickup and return.
Damage deposits and insurance verification are handled automatically as part of the booking, so a renter’s coverage and deposit are confirmed before the machine goes out.
Customers sign the rental agreement digitally and confirm machine condition at pickup and return. This turns the handover into a quick process instead of a dispute over damage, with every signature and photo stored with the order in case a claim comes up later.
Sharefox lets you set pricing rules per machine and per season, so a one-day mini excavator rental and a month-long scaffold hire don’t have to earn the same rate — without needing to manually edit anything for each booking. Daily, weekly, and monthly rates can all run side by side depending on job length.
Yes — if you rent out attachments or trailers alongside your machines, Sharefox lets you bundle them as add-ons in the same checkout as the main rental.
Per-machine and per-season pricing, digital rental agreements with condition reports and machine-hour logging, automated damage deposits and insurance verification, and bundled attachment add-ons — the features built to address the specific friction points excavator rental operators deal with compared to general rental businesses.

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