Tool Rental Software — Inventory, Checkout & Online Booking Made Easy

Tool rental management, inventory scheduling, digital waivers and online payments — one platform that takes bookings 24/7 while you run the shop.
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Still running your tool rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your tool rental business — in one platform

Your branded webshop, bookings, payments, inventory and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Tool Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
Explore Booking Software →
Two drills

Rent out tools 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return equipment on their own — verified, signed and paid before they touch a tool. Your inventory earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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Our Customers Love Us

Check how you can grow faster with Sharefox

  • ToolBox24 - Wibke Giese

    We’re incredibly proud to be the first startup in Vienna offering a fully automated tool rental service. Thank you for your fantastic support and collaboration—your rental software has been instrumental in making ToolBox24 a reality. We couldn’t have come this far without it.

    Wibke Giese
    Founder, ToolBox24
  • Preben Want - Bodø Liftutleie

    With Sharefox we operate more efficiently and can focus on advising on complex assignments rather than answering emails and phone calls all day long.

    Preben Want
    Chief Executive Officer
  • Per Eirik Espeland Verktøyskuret

    Thanks to the Sharefox Rental Software, we have successfully implemented a self-service system that runs smoothly with minimal effort. The software has significantly reduced the hassle involved in managing our rentals. I highly recommend it to any business in the rental industry.

    Per Eirik Espeland
    CEO, The Tool Shed.
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is tool rental software?

Tool rental software is a system that lets tool rental businesses — from neighborhood hardware stores to full equipment yards — take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital rental agreements. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to pickup, use and return.

Key features to look for

The essentials for a tool rental operation: a branded webshop with live availability, hourly and daily pricing per tool, digital rental agreements signed before pickup, damage and loss deposits handled automatically, per-unit fleet and maintenance tracking, and — if you want to rent outside opening hours — self-service pickup with smart lockers. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily tool pricing

Most tool rental operators blend both: hourly rates for quick jobs like a drill or sander, daily and weekend rates for bigger equipment like tile saws or pressure washers. Sharefox lets you set price rules per tool and per season, so a slow Tuesday in February and a busy Saturday in spring don’t earn the same — without you editing anything by hand.

Agreements, liability and check-in

Rental agreements are the block that makes or breaks a busy Saturday morning. When customers sign digitally at booking, check-in becomes a two-minute handover instead of a counter queue — and every signature is stored with the order if a dispute over damage or a late return ever comes up.

Sharefox tool reservation software: detailed answers to your questions

Wondering how our tool rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Sharefox is the booking, agreement, and fleet system running behind your tool rental site — whether you’re a neighborhood hardware store or a full equipment yard — not a bolt-on plugin. Your webshop, per-tool pricing rules, digital rental agreements, and fleet tracking all live in one dashboard, so a booking made online updates tool availability instantly without a second tool in the loop.
Sharefox connects to the systems that matter most for running a tool rental fleet: accounting platforms like Tripletex, Fortnox, and e-conomic for automatic invoicing, and payment providers like Stripe and Vipps for online and on-site payments.
Yes — Sharefox includes self-service pickup with smart lockers, so customers can collect tools outside your regular opening hours.
Customers sign the rental agreement digitally at booking, so check-in becomes a two-minute handover instead of a counter queue. Every signature is stored with the order in case a dispute over damage or a late return comes up later.
Sharefox lets you set price rules per tool and per season, blending hourly rates for quick jobs like a drill or sander with daily and weekend rates for bigger equipment like tile saws or pressure washers — so a slow Tuesday in February and a busy Saturday in spring don’t earn the same rate, without editing anything by hand.
Per-tool and per-season pricing, digital rental agreements with signatures stored per order, automated damage and loss deposits, per-unit fleet and maintenance tracking, and self-service pickup via smart lockers — the features built to address the specific friction points tool rental operators deal with compared to general rental businesses.

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