The top 10 event equipment items brands for 2025

Modern event planning requires more than creativity — it demands reliable equipment from trusted brands. As rental businesses prepare for a competitive 2025, staying informed about leading event equipment suppliers ensures smoother operations and higher customer satisfaction. Below, we highlight the ten most essential equipment categories and the brands to consider — helping rental businesses make informed choices that align with evolving event expectations.

Essential chairs and tables brands for rental companies

Chairs and tables form the core of every rental business inventory. Brands like Lifetime and Flash Furniture are consistently selected for their durability, stackability, and ease of setup.

• Lifetime chairs and tables are designed for heavy-duty use across indoor and outdoor settings.

• Flash Furniture offers elegant solutions, especially popular for weddings and banquets.

For businesses looking to manage large volumes across multiple bookings, a solid inventory rental management system can ensure these essential items are always available and trackable.

Trusted tent and canopy suppliers for outdoor events

Tents define the atmosphere and function of outdoor gatherings. Two notable brands are ShelterLogic and Eurmax.

• ShelterLogic provides frame tents and high-capacity shelter systems.

• Eurmax offers quick-setup canopy tents suitable for everything from backyard parties to festivals.

For businesses offering self-service rental options, fast-assembly tents are key to ensuring customer satisfaction with minimal support.

Premium linens and tableware brands for elegant event settings

Details matter. La Tavola, BBJ Linen, and Oneida dominate this space.

• La Tavola and BBJ Linen lead the market with curated collections that cater to luxury events.

• Oneida tableware is preferred by caterers for both style and resilience.

Integrating a booking calendar ensures high-end items like these aren’t double-booked during peak season.

Reliable event lighting equipment manufacturers

Lighting creates atmosphere. Brands such as Chauvet and American DJ offer scalable solutions for events of all sizes.

• Chauvet includes wireless uplighting and DMX-compatible fixtures.

• American DJ offers user-friendly systems ideal for DJs and mobile crews.

Rental businesses focused on audio-visual equipment rental can benefit from software that tracks maintenance and manages packages with lighting gear.

Top sound systems for clear, professional audio

Sound quality influences perception. QSC and Bose are industry staples.

• QSC systems are used in large venues for their robust output and DSP technology.

• Bose offers compact and elegant speaker systems for smaller and mid-sized events.

Businesses offering event space rental often bundle these brands to meet various audio needs.

Modular dance floors and staging solutions

SICO and Staging Concepts supply durable, interlocking systems suited for rapid deployment.

• SICO specializes in modular dance floor solutions with high aesthetic value.

• Staging Concepts designs custom stages used in both corporate and cultural settings.

These items pair perfectly with event rental software that allows clients to select size and layout directly during online booking.

Climate control solutions for comfort in all seasons

Climate control isn’t optional anymore. Portacool and MovinCool are ideal for temporary climate solutions.

• Portacool evaporative coolers excel in open-air environments.

• MovinCool portable air conditioners are best for enclosed tents or temporary structures.

For operators of outdoor rental businesses, providing climate solutions enhances service and boosts cross-sell potential.

Sanitation and restroom trailer brands

Premium restrooms elevate guest experiences. Satellite Industries and PolyJohn are established names.

• Satellite provides luxury restroom trailers with flushing systems and lighting.

• PolyJohn offers ADA-compliant units and handwashing stations.

Managing logistics for these products can be optimized with portable toilet rental software.

Commercial-grade catering and kitchen equipment

For caterers and food service providers, Vulcan and Cambro are essential.

• Vulcan makes commercial cooking equipment used at high-volume events.

• Cambro excels at food transportation and insulated storage.

These items are a natural fit for businesses utilizing subscription rental models that serve recurring events or seasonal contracts.

Decorative accents from specialized event décor suppliers

Décor transforms spaces. Event Decor Direct and Koyal Wholesale offer everything from centerpieces to draping kits.

• Event Decor Direct targets large-scale planners with volume discounts.

• Koyal focuses on customizable and trend-forward inventory.

When connected to an online rental store, clients can browse and book items in real time based on availability.

Combining functionality and elegance with branded photo booths

Photo booths remain a crowd-pleaser at weddings, birthdays, and corporate events. Brands like Boothify and Snappic offer hardware-software combos that allow event hosts to capture memories and promote engagement.

• Boothify delivers customizable print and digital booths with touchless interaction.

• Snappic stands out with its immersive virtual booth features and integration with social media.

Rental businesses leveraging photo booth rental software gain better control over device availability, service periods, and add-on packages like backdrops or props.

Incorporating inflatables and bounce houses for family events

For kid-focused parties and festivals, Magic Jump and Inflatable Depot remain leading suppliers.

• Magic Jump produces durable inflatables tested for commercial use.

• Inflatable Depot offers highly creative and theme-based inflatables with vibrant colors.

Managing reservations for these large items is easier with bounce house rental software that handles setup/teardown time buffers and liability tracking.

Supporting live performances with musical instrument rentals

Musicians need reliability. Yamaha and Roland are the go-to brands for rented instruments and audio peripherals.

• Yamaha offers a broad portfolio from keyboards to drum kits.

• Roland excels in digital sound equipment and performance tools.

For vendors specializing in musical instrument rentals, an integrated inventory view improves turnaround efficiency and simplifies maintenance scheduling.

Specialty cooking equipment for themed or ethnic catering

Unique events often require equipment beyond standard warming trays. Brands like Southbend and Turbo Air supply niche cooking gear.

• Southbend is known for high-performance ranges and ovens.

• Turbo Air provides portable refrigeration units ideal for mobile catering setups.

Cooking equipment rental businesses benefit from systems that track fuel usage, equipment cleaning cycles, and parts replacement needs.

Integrating entertainment with motion picture and theatrical equipment

Cinematic events and pop-ups require technical gear. Rosco and ETC Lighting are preferred among AV specialists.

• Rosco produces effects projectors and backdrop lighting systems.

• ETC Lighting offers precise control solutions for stage and film lighting.

With motion picture and theatrical rental software, businesses can coordinate multi-day shoots, staggered deliveries, and asset bundles.

Offering wedding-specific decor, furnishings, and lighting

Weddings have their own rhythm and demand. Brands like Elegant Event Designs and ModDécor are frequently chosen for their curated looks.

• Elegant Event Designs focuses on luxurious archways, table runners, and draping.

• ModDécor blends mid-century and minimal styles suited for modern couples.

Wedding rental software supports planners by syncing bookings with seasonal trends and creating event-specific catalog views.

Delivering on creative themes with costume and clothing rentals

Brands such as Alinco Costumes and Charades provide large-scale costume ranges for events like themed parties or promotional activations.

• Alinco delivers theatrical-quality pieces for parades and film events.

• Charades supplies party-standard costumes at scale with fast restock cycles.

The best clothing rental software will also track cleaning processes and repair needs after return.

Automating bookings with integrated online systems

Regardless of the equipment category, seamless online booking is expected by both business and consumer renters. Integrating your catalog with a website booking system enables customers to:

• Browse brand-specific inventory

• View real-time availability

• Select event dates and customize orders

Rental operators who enable this level of digital access reduce operational friction and increase conversion rates.

Streamlining order fulfillment with end-to-end rental software

Managing different brands across varied categories requires operational control. With Sharefox’s rental software platform, businesses can:

• Assign pickup and return times per brand

• Customize inspection and prep checklists for high-value items

• Use usage data to forecast high-demand periods per category

This digital foundation allows businesses to scale while maintaining equipment quality.

Strengthening customer trust through reliable service and brands

Event organizers expect a high degree of reliability. By curating your inventory around top-tier equipment brands and connecting them to Sharefox’s smart rental workflows, businesses can:

• Reduce support incidents

• Increase repeat customer satisfaction

• Ensure consistent service delivery regardless of volume

Additionally, using booking system features to manage calendar clashes and location dispatches ensures logistical accuracy at every touchpoint.