Best Event Rental Software Companies

Managing an event rental business involves more than just having the right inventory.

Coordinating bookings, tracking equipment, handling invoices, and ensuring timely delivery can quickly become overwhelming without a dedicated software solution.

Event rental software streamlines these operations, allowing businesses to manage everything from inventory to customer communications efficiently. In this article, we explore the top five event rental software companies, helping you find the ideal solution to grow and optimize your business.

What Makes Great Event Rental Software

High-quality event rental software goes beyond simple inventory tracking.

1. The best solutions offer real-time inventory management, ensuring you always know what’s available and preventing double-bookings.
2. Flexible booking and scheduling tools allow businesses to manage multi-day rentals, setup and teardown windows, and delivery or pickup slots seamlessly.
3. Automated quotes, contracts, invoicing, and online payments reduce administrative workload and accelerate transactions.
4. Multi-location support and user permissions are essential for growing rental businesses, allowing teams to manage operations across venues or warehouses efficiently.
5. CRM and client management features centralize customer communications and track booking history.
6. Robust reporting and analytics provide insights into revenue trends, item popularity, and utilization rates, helping businesses make informed decisions.
7. Finally, ease of use, scalability, and integrations with accounting or calendar tools ensure the software can adapt as your business grows.

Now, let’s see the criteria through which you can select the top performing software.

Criteria for Selecting the Top Software

Overhead view of hands writing notes on a pink sticky note and planner near a laptop

When choosing the right event rental software, consider several factors. The software should cover core functionalities such as inventory tracking, booking management, invoicing, CRM, and multi-location capabilities.

It should be tailored to event and party rentals, offering features suited for tents, chairs, tables, AV equipment, and décor. Usability, pricing transparency, and scalability are critical to accommodate business growth. Integration with online booking systems or a webstore is highly valuable for B2B and SaaS-driven rental models.

Finally, user reviews, reliability, and available support should guide your selection.

Top 5 Event Rental Software Companies

Following is a curated list of best performing event rental software businesses in the market:

1. Sharefox

Sharefox is a complete end-to-end platform for event rental businesses, bringing bookings, inventory, payments, contracts, and communication together in one unified system. It’s built for companies renting party supplies, decor, furniture, AV equipment, tents, stages, catering gear, and more.

Key Features for Event Rental Companies

• Real-time stock tracking to avoid double-bookings

• Multi-day and long-term rental support

• Flexible pricing for weekends, seasons, or custom packages

• Automated invoicing and digital contracts

• Deposits, partial payments, and secure online checkout

• Add-on items and bundles (tables plus chairs, lighting plus truss)

• Multi-location management with synced inventory

• Maintenance logs and item status tracking

• Online storefront for browsing, booking, and paying

• Analytics for top items, peak demand, and revenue insights

Why It Works Well for Event Rentals

• Reduces manual admin by automating quotes, invoices, and reminders

• Clients can self-serve bookings online, which speeds up planning

• Supports both small party rental shops and large event production companies

• Clean interface that simplifies complex inventory workflows

This makes Sharefox the most complete solution for event rental businesses of all sizes.

What Users Say

With 5-star rating on G2 reviews, Sharefox receives praise for its ease of use, responsive support, and ability to automate complex rental operations. Many operators report reduced admin time, fewer booking errors, and smoother multi-location management.

Sharefox delivers a future-ready system that supports both daily rentals and long-term growth, making it one of the strongest choices in the bike rental software market.

2. Booqable

Booqable is a cloud-based rental software popular with small to medium-sized rental companies. It combines robust features with intuitive usability.

Businesses can manage real-time inventory, handle online bookings and payments, and automate quotes, invoices, and contracts. Delivery and pickup scheduling ensures seamless logistics, while multi-day rental support and multi-location management make it ideal for expanding businesses.

Booqable is particularly suited for companies renting furniture, décor, tents, chairs, tables, or AV equipment.

Its online booking capabilities allow clients to reserve items directly through a webstore, enhancing customer convenience and operational efficiency.

3. EZRentOut

EZRentOut offers a comprehensive rental management system designed for diverse inventory types.

Its strong asset tracking and workflow modules make it ideal for businesses handling extensive or varied equipment, from party supplies to staging gear. Real-time inventory tracking, barcode and QR-code asset management, customer portals, and customizable rental packages streamline operations.

With support for invoicing, payment integration, and maintenance management, EZRentOut is suitable for rental businesses that require advanced tracking and multi-site functionality.

It excels for companies needing precise control over inventory, scheduling, and client interactions.

4. Goodshuffle Pro

Goodshuffle Pro focuses specifically on event and party rentals, offering end-to-end workflows that include inventory, quoting, contracts, deliveries, and returns.

Its mobile-friendly barcoding system prevents double-booking and ensures accurate tracking, while photo-rich proposals enhance client presentations. Digital contracts and payment processing simplify transactions, and integrated CRM tools maintain client history and communications.

This platform is ideal for businesses managing complex events with multiple types of equipment, including tents, décor, and AV gear.

Its logistics features ensure timely deliveries and pickups, supporting seamless event execution.

5. Point of Rental Software

Point of Rental is tailored for medium to large rental operations.

It provides advanced reporting, maintenance scheduling, and multi-location support, making it suitable for companies with multiple warehouses or high-volume inventories. Its configurable workflows and dispatch management enable precise operational control.

Businesses requiring detailed analytics, structured reporting, and comprehensive operational oversight will find Point of Rental particularly beneficial. It is ideal for scaling businesses that need to manage complex rental logistics efficiently.

How to Choose the Right Software for Your Event Rental Business

Group of professionals networking and smiling around a white conference table

Assess your inventory size, variety, and rental frequency to determine if you need a simple booking system or a full-featured rental platform. Consider online booking capabilities, website integration, and client self-service features. Evaluate scalability, pricing, and support, ensuring the system aligns with your team’s workflow.

For businesses seeking an all-in-one solution that combines automation, inventory control, multi-location support, and analytics, Sharefox provides a flexible and scalable platform that grows with your business while simplifying daily operations.

Bonus Tips for Maximizing ROI from Your Rental Software

1. Bundling items into event packages can increase sales and streamline bookings.
2. Using analytics to identify popular items and peak rental periods helps plan purchases and retire underutilized inventory.
3. Leveraging online booking, payments, and e-signature features enhances client experience and reduces friction in transactions.
4. Finally, multi-location support centralizes operations, preventing conflicts and improving efficiency across different sites.

Take Your Event Rental Business to the Next Level with the Right Software

Investing in the right event rental software is critical for efficiency, accuracy, and sustainable growth. Sharefox helps you streamline operations, reduce manual work, and maximize revenue opportunities. By understanding your business needs and testing platforms through demos or trials, you can select the best solution to keep your rental operations running smoothly.