Best Bike Rental Software Companies

Running a bike?rental or bike?sharing business, whether you operate road bikes, mountain bikes, e?bikes, scooters, guided tours or multi?location fleets, involves coordinating many moving parts: inventory, bookings, maintenance, payments, customer data, and more.

Relying on spreadsheets or manual processes often leads to mistakes: overbooking, lost bikes, poor maintenance, or missed revenue opportunities.

With modern bike rental software, you can streamline your operations, automate bookings and payments, track each bike’s status and maintenance history, and scale your business confidently. In this article, we examine leading real-world bike rental software vendors and what to consider when selecting the right one for your business.

What Makes a Great Bike Rental Software

Black fixie bicycle with white tires leaning against a terracotta wall

Before we move toward specific vendors, it’s important to understand the features and capabilities that distinguish high-quality bike rental software.

The ideal solution should offer:

• Real-time booking and inventory tracking across bikes, e-bikes, accessories, and potentially multiple locations.
• Flexible rental periods (hourly, daily, weekly) and customizable pricing (seasonal, weekend, dynamic pricing).
• Maintenance and asset tracking: logging maintenance history, tracking repairs, identifying bikes under service or out-of-order.
• Digital waivers or rental contracts, payment gateway support, invoicing and deposit management.
• Customer (CRM) management: storing renter profiles, booking history, contact info; communication tools (confirmation emails/SMS).
• Scalability: support for multi-user, multi-location businesses, and ideally mobile or cloud access for staff on the go.
• Analytics and reporting: insights into fleet utilization, revenue, maintenance trends, and booking patterns.
• Ease of use: intuitive UI, quick setup or migration from manual methods, minimal training overhead.

These criteria help you evaluate any vendor and match their offering to your business model, whether you run a small local shop or plan to scale across multiple locations or vehicle types.

Top 5 Bike Rental Software Companies

Here are five well-known, real-world bike rental software platforms:

1. Sharefox

Sharefox is an all-in-one rental system used by bike shops, e-bike fleets, and outdoor rental companies across Europe and North America. It centralizes booking, payments, locations, fleet management, and customer communication in a single platform, making operations smoother for teams of any size.

Key Features for Bike Rental Businesses

• Real-time fleet availability across multiple locations

• Flexible pricing (hourly, daily, weekend, seasonal, custom rules)

• Product variants and bundles (bike plus helmet, bike plus child seat)

• Maintenance logs, service reminders, and condition tracking

• Digital waivers, automated emails and SMS, deposits, and secure payments

• Support for rentals, retail sales, and recurring subscriptions

• Multi-location management with synced inventory

• API integrations for advanced workflows

• Modern online storefront and integrated marketing tools

• Optional self-service modules such as smart locks and pickup systems

Why It Stands Out

• Designed to scale from small shops to high-volume operators

• Clean, intuitive UX for faster staff onboarding

• Built to support long-term e-bike subscription programs

• Strong reporting tools for fleet performance and utilization

• Consistently high user satisfaction ratings

What Users Say

With 5-star rating on G2 reviews, Sharefox receives praise for its ease of use, responsive support, and ability to automate complex rental operations. Many operators report reduced admin time, fewer booking errors, and smoother multi-location management.

Sharefox delivers a future-ready system that supports both daily rentals and long-term growth, making it one of the strongest choices in the bike rental software market.

2. Booqable

Booqable is a popular all-in-one rental management solution used by thousands of rental businesses, including bike rentals, e?bike shops, and mixed-gear rental operations.

Booqable supports online bookings directly from your website. Customers can reserve road bikes, mountain bikes, e?bikes, or scooters, selecting rental duration (hourly, daily, weekly) and applicable accessories if needed. Real-time inventory updates help avoid double-bookings.

It offers flexible pricing (including seasonal or weekend rates), automated deposits and payments, and the ability to apply discounts for longer rentals. Multi-size or product variations (different frame sizes, bike types) and product bundling (e.g., bike plus helmet) are supported, useful for diverse fleets. For smaller to mid-sized rental businesses, Booqable stands out for its ease of use, straightforward onboarding, and affordability relative to its feature set.

However, some users note that while Booqable handles core rental operations well, its deepest fleet maintenance and advanced asset-tracking capabilities may be limited compared to heavier-duty platforms.

3. bike.rent Manager (BRM)

bike.rent Manager — sometimes “BRM” — is software specifically built for bike rental shops, tours, and rental fleets. It supports rentals, repairs, tours, inventory control, booking management, and multi-location support.

BRM offers real-time availability tracking, online and in-store bookings, digital waivers/contracts, barcode scanning for bikes, kiosk mode for self-service check-in, and optional delivery or drop-off scheduling. It’s used by small shops and large fleets alike, with reported capability to handle 20 up to 2,000 bikes.

Many reviewers highlight its fleet?specific functionality: accurate rental?fleet availability, maintenance logs, rental ticketing, and good customer support. On the downside, some users say it can be slow or not as intuitive initially — especially for more complex reservations (e.g. a renter changing bikes mid?rental).

Overall, BRM is a strong candidate for businesses focused strictly on bike rentals.

4. EZRentOut

EZRentOut is a broader equipment rental platform that also supports bike rentals. It provides asset?level tracking, inventory management, order/reservation scheduling, maintenance management, and financial integration.

With EZRentOut, you can manage rental orders (short-term or long-term), schedule maintenance or service, track inventory per location, and even run a rental webstore to allow online bookings. Integrations include payment gateways and accounting tools (e.g., QuickBooks, Xero), helpful for businesses that want their rental operations tied to financial workflows.

Its flexibility and customization (custom fields, custom reports, vendor and location management) make EZRentOut suitable for diversified rental operations.

That said, because it’s a general rental platform rather than bike-specific, you may need some setup work to tailor it precisely for bike rental operations (e.g., bike?specific maintenance, rentals vs. sales, variant sizes, accessories).

5. Peek Pro

Peek Pro is marketed as an “online booking software for bike rentals & tours,” with tools to manage bike inventory, availability, check-ins, security deposits, mobile apps, and more.

Peek Pro supports real-time availability status, manifests for per-guest check-in, lets you mark bikes as unavailable when under maintenance, and offers security deposit holds / card?hold functionality. Their mobile app (iOS/Android) allows staff to manage check-ins, inventory, and bookings on the go.

It also includes point-of-sale (POS) capability, upselling add-ons (e.g., helmets, accessories, tours), and automated guest communications (confirmations, reminders, notifications). These are features that can boost customer experience and revenue for rental?tour businesses.

Peek Pro seems especially suitable for businesses combining rentals with tours, experiences or guided rides, or those looking to streamline front?end guest experience. Though as with all general booking/tour software, it may require customization for full-scale bike?fleet maintenance or large inventory operations.

How to Choose Based on Your Business Model

Motocross rider on a red dirt bike jumping high in the air during a race

How to Choose Based on Your Business Model

The right software depends on how your rental operation works:

• Small to mid-sized rental shops: Booqable offers easy onboarding and straightforward booking tools.

• Medium to large bike fleets with active maintenance workflows: BRM or Sharefox provide stronger fleet and asset management.

• Mixed rental businesses (bikes + gear or other items): Sharefox or EZRentOut provide multi-inventory flexibility.

• Rental businesses offering tours or visitor experiences: Peek Pro excels in guest workflows.

• Businesses planning to scale or add new services (sales, subscriptions, new locations): Sharefox offers the most future-proof, flexible infrastructure.

Selecting the right bike rental software depends on the size of your fleet, your services (rentals only, rentals + tours, accessories, maintenance), and your growth plans.

Benefits of Using a Dedicated Bike Rental Software

Moving to dedicated rental software brings several tangible advantages. It reduces manual labor and administrative overhead, replacing spreadsheets or paper logs with automated bookings, payments, and contract handling. Inventory and fleet management become more accurate… you know exactly what’s rented, what’s available, and bike maintenance history.

Maintenance scheduling and repair tracking ensure better fleet longevity, reduce downtime, and help avoid damage or loss. Customers get a better, smoother experience with online booking, instant availability, digital waivers or rental contracts, and in some cases mobile check-in.

Analytics and reporting help you make data-driven decisions: you can see utilization trends, peak demand times, revenue per bike or per location which supports smart fleet expansion, dynamic pricing, and business growth planning.

For businesses aiming to scale into multiple locations, expanding fleet, or mixed rentals, a sophisticated rental system provides structure, consistency, and control that spreadsheets simply can’t match.

Make Your Bike Rental Business Thrive With the Right Software

Selecting bike rental software depends on your fleet size, services, and growth plans.

• For all-in-one flexibility and the best long-term scalability, Sharefox is the strongest top choice.

• Booqable works well for small shops; BRM suits bike-specific fleets; Peek Pro fits tour-heavy operations; EZRentOut supports mixed inventories.

There’s no one-size-fits-all perfect solution for all businesses, but with the right platform, your rental business can operate more efficiently, grow faster, and deliver a smoother customer experience.

Therefore, you need to be diligent in selecting the best bike rental management software for you business.