Revolutionize Your Equipment Rental Business with the #1 Equipment Rental Software

Equipment rental management, delivery dispatch, digital agreements and online payments — one platform that takes bookings 24/7 while you run the yard.
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Still running your equipment rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your equipment rental business — in one platform

Your branded webshop, bookings, payments, inventory and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Equipment Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
Explore Booking Software →
Organised equipment rental yard from above with trailers, scissor lifts and mini excavators

Rent out equipment 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return equipment on their own — verified, signed and paid before they touch a key. Your inventory earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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  • Visma eAccounting logo
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  • Poweroffice Go logo
  • Zapier
  • Sharebox logo
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Our Customers Love Us

Check how you can grow faster with Sharefox

  • ToolBox24 - Wibke Giese

    We’re incredibly proud to be the first startup in Vienna offering a fully automated tool rental service. Thank you for your fantastic support and collaboration—your rental software has been instrumental in making ToolBox24 a reality. We couldn’t have come this far without it.

    Wibke Giese
    Founder, ToolBox24
  • Per Eirik Espeland Verktøyskuret

    Thanks to the Sharefox Rental Software, we have successfully implemented a self-service system that runs smoothly with minimal effort. The software has significantly reduced the hassle involved in managing our rentals. I highly recommend it to any business in the rental industry.

    Per Eirik Espeland
    CEO, The Tool Shed.
  • Thomas Lindborg KBK car rental

    We were a little nervous about the response when we launched the new rental concept, but this has gone very well. We have had an impressive growth and are brilliantly satisfied with the solution from Sharefox.

    Thomas Lindborg
    CEO, KBK
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is equipment rental software?

Equipment rental software is a system that lets equipment rental businesses take bookings online, track fleet availability in real time, collect payments and deposits, and handle digital waivers and contracts. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to check-out, use and return.

Key features to look for

The essentials for an equipment operation: a branded webshop with live availability, hourly, daily and weekly pricing per item, digital liability waivers signed before pickup, damage deposits handled automatically, per-unit fleet and maintenance tracking, and — if you want to rent outside opening hours — self-service pickup with smart locks. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily equipment pricing

Most equipment operators blend both: hourly slots for quick jobs near town, daily and weekly rates for longer projects. Sharefox lets you set price rules per item and per season, so a quiet Tuesday and a busy weekend don’t earn the same — without you editing anything by hand.

Waivers, liability and check-in

Waivers are the block that makes or breaks a busy morning. When customers sign digitally at booking, check-in becomes a two-minute handover instead of a counter queue — and every signature is stored with the order if a dispute ever comes up.

Sharefox equipment reservation software: detailed answers to your questions

Wondering how our equipment rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

Sharefox is the booking, waiver, and fleet system running behind your equipment rental site — not a bolt-on plugin. Your webshop, per-item pricing rules, digital waivers, and unit tracking all live in one dashboard, so a booking made online updates fleet availability instantly without a second tool in the loop.
Sharefox connects to the systems that matter most for running an equipment fleet: accounting platforms like Tripletex, Fortnox, and e-conomic for automatic invoicing, and payment providers like Stripe and Vipps for online and on-site payments. Self-service access tools like Sharebox and Smartlocks also plug in, useful for after-hours pickup.
Yes — Sharefox integrates with smart lock systems like Sharebox, Flinkey, Inlet, and Smartlocks, so customers can pick up and return equipment without a staff member present.
Customers sign digital waivers before arrival, so check-in becomes a quick handover instead of a clipboard-and-paperwork queue. Every signature is stored with the order, giving you a record to reference if a dispute comes up later.
Sharefox lets you set price rules per item and per season, so a quiet Tuesday and a busy weekend don’t have to earn the same rate — without editing anything by hand for each booking.
Per-item and per-season pricing, digital waivers signed before pickup, damage deposit automation, and self-service pickup via smart locks — the features built to address the specific friction points equipment rental operators deal with compared to general rental businesses.

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