Cloud-Based Audio Visual Rental Software to Enhance Your Business Processes

Audio visual rental management, fleet scheduling, digital contracts and online payments — one platform that takes bookings 24/7 while you run the show.
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Still running your audio visual rentals on phone calls and a whiteboard?

  • Double bookings on peak weekends

    Two customers, one quad, one refund — and one bad review you didn’t deserve.

  • Paper waivers and check-in queues

    Saturday mornings disappear into clipboards, signatures and explaining the same rules twice.

  • Cash-flow leaks

    No-shows, unpaid deposits, and damage disputes with no documentation to back you up.

Everything you need to run your audio visual rental business — in one platform

Your branded webshop, bookings, payments, gear and contracts in one place — so you can grow without adding staff.

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    All-in-one online store

    A branded webshop where customers see live availability and book, pay and sign in one flow.

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    Flexible pricing

    Hourly, half-day, daily, weekend and seasonal rates per vehicle — plus add-ons like helmets, trailers and guides.s for accessories and extras.

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    Edit everything yourself

    Change pages, prices and products without a developer. No code, no waiting.

Everything you need to rent online

Start renting out your products with ease

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    Set up your online shop using industry-specific templates
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    Add your rental products and offer accessories
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    Choose your preferred payment method

All-in-One Audio Visual Rental Software

The complete solution to manage and grow your rental business.

Website & Booking System
  • Deliver a seamless online booking experience
  • Branded booking site tailored to your business
  • Integrated booking calendar for real-time availability
Online Payments
  • Secure and hassle-free transactions
  • Flexible solutions that fit your business model.
  • Supports multiple payment methods: Credit cards with deposit, prepayment, subscriptions, invoices, and manual payments.
Self-Service Module & Digital Access
  • 24/7 rental access without staff involvement
  • Integrate with smart lock providers
  • PIN code or app-based access
Fleet & Inventory Management
  • Keep track of your assets effortlessly
  • Real-time availability
  • Maintenance scheduling and damage management
  • Asset tagging and categorizatio
Order Management
  • Stay in control from booking to return
  • Automated confirmations and reminders
  • Status tracking
Customer Relationship Management (CRM)
  • Build lasting relationships with your customers
  • Customer profiles and history
  • Communication logs
Real-Time Analytics & Reporting
  • Gain insights to drive business decisions
  • Sales and utilization reports
  • Custom dashboards
  • Exportable data for deeper analysis
Customizable Pricing & Promotions
  • Tailor your offerings to maximize revenue
  • Flexible pricing rules
  • Seasonal campaigns and discounts
Feature preview
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Audio visual rental software

Rent out audio visual equipment 24/7 — without staff on site

Connect smart locks or a ShareBox station and customers pick up and return vehicles on their own — verified, signed and paid before they touch a key. Your gear earns outside opening hours; your payroll doesn’t grow.

See how self-service works

Integrate with Your Preferred Tools for Smooth Operations

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Our Customers Love Us

Check how you can grow faster with Sharefox

  • Martin Andersson

    Sharefox enabled our drone rental service, and our customers seem to love it. Have you got a job to do but not the right equipment? You can now easily rent drones, sensors, and other accessories at a fraction of the cost of buying the equipment. When you rent equipment from us, you know that everything is up-to-date, well-maintained, and ready for use.

    Martin Andersson
    CEO, Scandinavian Drone.
  • Fredrik Østreng

    This is a niche industry, and it’s been fantastic to get all this great feedback on our rental service after Sharefox implementation. There is high demand for our premium Horse Trucks, and with Sharefox we have been able to upscale our rental service and attract more partners.

    Fredrik Østereng
    CMO
  • Bjarte Kvamme - Liftroller

    With Sharefox there was a mutual entrepreneurial spirit. We had the solution to complex construction sites and Sharefox had solved the rental software aspect in a very efficient manner.

    Bjarte Kvamme
    Managing Director
  • Steffen Gulbrandsen, MOH+

    “With Sharefox we could ramp up our rental service! Going from a small assortment to an all seasons service with Ski packages, bikes and outdoor equipment!”

    Steffen Gulbrandsen
    CEO, MOH +
  • Preben Want - Bodø Liftutleie

    With Sharefox we operate more efficiently and can focus on advising on complex assignments rather than answering emails and phone calls all day long.

    Preben Want
    Chief Executive Officer
  • Martin Toft NTS

    This has opened up a whole new world for NTS. With Sharefox and their self service it has really simplified everything both for our customers and internally as a rental company. Now we can rent out more than 30 units on a weekend without staffing.

    Martin Toft
    CEO, NTS.
Book a demo

Ready to Run Self-Storage Without Manual Work?

Discover the complete solution for managing and growing your rental business

What you’ll gain in just 30 minutes:

A guided overview of how our software can fuel your business growth

Personalized answers to your questions

Sonya Nobel

Sharefox Expert

sonya.nobel@sharefox.co Talk to an expert

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What is audio visual rental software?

Audio visual rental software is a system that lets AV and event equipment rental businesses take bookings online, track gear availability in real time, collect payments and deposits, and handle digital contracts and equipment checklists. It replaces phone calls, spreadsheets and paper forms with one connected workflow — from the customer’s first click to pickup, event day and return.

Key features to look for

The essentials for an AV operation: a branded webshop with live availability, hourly, daily and multi-day pricing per item, digital rental agreements signed before pickup, damage and loss deposits handled automatically, per-unit gear and maintenance tracking (so a projector out for repair never gets double-booked), and — if you want to rent outside opening hours — self-service pickup with smart lockers or lockboxes. A rental booking system and inventory management should live in the same tool, not two.

Hourly vs. daily AV pricing

Most AV operators blend both: hourly slots for single-mic or projector pickups, daily and weekend rates for full PA systems, lighting rigs and staging packages. Sharefox lets you set price rules per item and per season, so a quiet Tuesday and a peak wedding-season weekend don’t earn the same — without you editing anything by hand.

Contracts, liability and check-in

Rental agreements are the block that makes or breaks a busy Friday pickup. When customers sign digitally at booking, check-in becomes a two-minute handover instead of a paperwork queue — and every signature, plus a record of exactly which cables, mounts and cases went out with the gear, is stored with the order if a dispute or missing item ever comes up.

Sharefox audio visual reservation software: detailed answers to your questions

Wondering how our audio visual rental software can enhance your operations? Here are some common questions our clients ask and our answers to them.

 

 

 

 

Audio visual rental software is a system built for AV and event equipment rental businesses to manage bookings, fleet availability, pricing, contracts and payments in one place. It replaces manual processes — spreadsheets, paper checklists, phone bookings — with a single connected workflow from the customer’s first inquiry to gear return.
Look for a branded online booking webshop with live availability, flexible pricing (hourly, daily, multi-day, and package deals), digital rental agreements and e-signatures, automatic damage and loss deposits, per-unit inventory and maintenance tracking, and bundling tools for kits (e.g. speaker + mixer + cables). Self-service pickup with smart lockers is a plus if you rent outside staffed hours.
Sharefox gives AV rental businesses one system to manage online bookings, live inventory, pricing rules, contracts, and payments — cutting down on double-bookings, missed gear, and manual admin. It’s built to scale with your fleet, whether you’re renting out a handful of PA systems or running a full-service event AV catalog across multiple locations.
Yes. Sharefox is designed to work for small, independent AV rental shops as well as larger operations. Small businesses benefit especially from automating tasks that used to take up staff time — booking confirmations, deposit collection, and equipment checklists — without needing a dedicated admin team.
It centralizes your booking calendar, fleet status, and customer communication so nothing falls through the cracks. Staff spend less time on phone calls and manual paperwork, availability updates in real time to prevent double-bookings, and digital contracts speed up pickup and return — freeing up time to focus on gear maintenance and customer service.
Start with your must-haves: does it handle package/kit pricing, per-unit tracking for expensive gear, digital contracts, and deposits? Check whether it integrates with your existing tools (payments, accounting, calendar), and whether it can grow with you if you expand your catalog or open new pickup locations. Trialing the booking flow as a customer is a good gut check.
Yes — good AV rental software should connect with payment providers, accounting software, and marketing or CRM tools, so bookings, invoices, and customer data stay in sync without manual entry. Sharefox is built to fit into your existing tech stack rather than replace it.

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