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Good to Know When Buying New Rental Software

Sharefox software

If you own a rental business, having the right rental software is crucial to its success. However, choosing the right software can be a daunting task. With so many options available in the market, it can be overwhelming to determine which one is the best fit for your business. In this article, we will guide you through the process of selecting the right rental software by discussing what to look out for when buying a new rental software.

Introduction to Rental Software

Before we dive into the specifics of what to look out for when buying rental software, let’s first understand what rental software is and its importance to rental businesses. Rental software is a type of software that manages the operations of a rental business, including reservations, scheduling, inventory management, billing, and more. It helps rental businesses streamline their processes and manage their inventory efficiently.

Factors to Consider When Buying Rental Software

1. Features

The first and most important factor to consider when buying rental software is its features. Different rental software comes with different features, so it’s important to identify the features that are essential for your business. Some of the essential features that you should look for include:

  • Inventory Management: A good rental software should be able to manage your inventory, track availability, and prevent overbooking.
  • Reservation Management: The software should allow you to manage reservations, schedule pick-up and drop-off times, and send notifications to customers.
  • Billing and Payment: The software should make it easy to generate invoices, process payments, and track outstanding payments.
  • Reporting and Analytics: The software should provide real-time reporting and analytics to help you make data-driven decisions.

2. User Interface

The user interface of the rental software is also an important factor to consider. A good rental software should be easy to use and navigate. It should have a simple and intuitive interface that allows you to access information quickly and efficiently. Additionally, the software should be customizable to fit your business needs.

3. Integration with Other Software

It’s important to consider whether the rental software integrates with other software that you use in your business. For example, if you use accounting software, it’s important to choose a rental software that integrates with your accounting software to streamline your accounting processes.

4. Customer Support

Another important factor to consider when buying rental software is customer support. The software provider should offer excellent customer support to help you resolve any issues that you may encounter while using the software. It’s important to choose a provider that offers multiple support channels, such as phone, email, and live chat.

5. Pricing

Lastly, you should consider the pricing of the rental software. Different software comes with different pricing models, such as monthly subscription fees, one-time purchase fees, or per-transaction fees. It’s important to choose a pricing model that fits your budget and the needs of your business.

Benefits of Rental Software

Now that we have discussed what to look out for when buying rental software, let’s also consider the benefits of using rental software for your business. Some of the benefits of rental software include:

  • Increased Efficiency: Rental software can help you streamline your business processes and manage your inventory efficiently, which can increase the efficiency of your business operations.
  • Improved Customer Experience: Rental software can help you manage reservations and provide real-time updates to customers, which can improve their experience with your business.
  • Better Decision Making: Rental software provides real-time reporting and analytics, which can help you make data-driven decisions that can improve your business’s profitability.
  • Self onboarding tool that makes it easy to implement to your own system with just a few clicks.
  • Security platforms that keeps your data and your customers data and transactions secure.


In conclusion, choosing the right rental software is essential to the success of your rental business. When buying rental software, consider the essential features, user interface, integration with other software, pricing, and customer support. By carefully considering these factors, you can choose rental software that fits the needs of your business and helps you streamline your processes, manage your inventory, and improve your customer experience.


Is rental software only suitable for large rental businesses?

No, rental software is suitable for rental businesses of all sizes. Whether you’re a small rental business or a large rental business, rental software can help you manage your operations and inventory efficiently.

Can rental software be customized to fit my business needs?

Yes, rental software can be customized to fit your business needs. Look for rental software that offers customization options to ensure that it fits your business processes and workflows.

Can rental software help me track my inventory?

Yes, rental software can help you track your inventory, prevent overbooking, and manage availability.

Can rental software integrate with other software that I use in my business?

Yes, rental software can integrate with other software that you use in your business, such as accounting software, to streamline your business processes.

What is the best pricing model for rental software?

The best pricing model for rental software depends on the needs of your business. Consider your budget and the frequency of your rental transactions to choose a pricing model that works best for you.

What are you going to do now?

When you are ready… Here are 4 ways we can help you expand your rental business! 


  1. Do you want to grow your business today? Try Sharefox rental system for free – or book a demo and get a personal expert to analyze your company’s situation, come up with solutions on how you can streamline your methods and create a more profitable company.
  2. To learn more about the Sharefox rental system, read about trends and news for free, visit our blog or visit our resources section in the main menu. Here you can download guides and e-books that we also share with our customers.
  3. If you want to work with the circular economy and Saas and want to be part of the Sharefox team or find out why we are one of the fastest growing rental platforms in the rental industry, see our job postings here.
  4. If you have a good friend or know someone who would have found this article interesting, then feel free to share it with them via email, Linkedin or Facebook .