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Optimizing Inventory Management in the Mobility and Trailer Rental Industry

The mobility rental industry, encompassing car rentals, shared mobility, trailer rentals, and Mobility as a Service (MaaS), has been a mainstay of transportation for individuals and businesses, offering flexibility and convenience. In recent years, this sector has seen significant growth, with the global consumer spending in shared-mobility reaching approximately $130-140 billion.

However, despite the promising outlook, the mobility rental industry faces challenges, particularly in inventory management. So how can these companies optimize their inventory management to remain competitive? Let’s explore.

How Mobility Rental Works

Mobility rental is a service model built on convenience and flexibility. It caters to the diverse transportation needs of customers, offering vehicles for temporary use – be it a matter of hours, several days, or extended months. But what does this process entail? Let’s break it down.

  • Online or In-person Booking: The journey starts with booking the desired vehicle. This can be done either online or in person. With Sharefox’s intuitive platform, online bookings are a breeze, providing a user-friendly experience that allows customers to secure their preferred vehicle at their convenience.
  • Signing the Rental Agreement: Once a vehicle is booked, a rental agreement is signed. This contract outlines the terms of use, safeguarding both the customer and the rental company. Sharefox emphasizes transparency, ensuring all agreements are clear and straightforward.
  • Payment: The rental fee is then paid. No need to worry about hidden charges with Sharefox. We offer secure payment options and an upfront pricing structure that eliminates any unexpected surprises.
  • Vehicle Pickup: After the payment, the customer picks up the vehicle. With Sharefox, each vehicle is meticulously prepared for pickup – clean, fueled, and ready to go.
  • Return: Once the rental period ends, customers return the vehicle. To make this as hassle-free as possible, Sharefox offers easy return processes and flexible drop-off points.

Why choose mobility rental? The answer lies in its inherent flexibility. It offers the freedom to drive without the long-term commitment and costs associated with vehicle ownership. It’s the ideal solution for short trips, special occasions, or even trying out a vehicle before making a purchase.

Pain Points in Mobility Rental Inventory Management

Effective inventory management is critical for the success of any rental business. However, the mobility rental sector faces specific challenges:

Tracking Individual Objects: With a large fleet of vehicles, keeping track of each one’s location, condition, and availability can be a daunting task.

Before and After Control: Ensuring the vehicle’s condition before and after rental is crucial. Any damage or necessary repairs need to be identified and addressed promptly to maintain a high-quality fleet.

Demand Forecasting: Predicting customer demand to ensure the right vehicles are available at the right time can be complex and often leads to overstocking or stockouts.

Maintenance and Repairs: Regular maintenance is necessary to keep the fleet in optimal condition. However, scheduling and tracking these activities can be challenging and time-consuming.

Solutions to Optimize Inventory Management

To address these challenges, mobility rental companies can implement several strategies:

  1. Digitalization: Embracing digital tools can streamline processes, improve accuracy, and provide real-time data for better decision-making.
  2. Predictive Analytics: Leveraging data analytics can enhance demand forecasting, helping companies to manage their fleet more efficiently.
  3. Automated Maintenance Scheduling: Automation can simplify maintenance scheduling, ensuring timely upkeep of vehicles while reducing manual errors.
  4. Inventory system: Having a rental software with an inventory system is a must for every car rental, who needs to keep track on all assets.

Inventory management mobility

Sharefox: Your Partner in Inventory Management

Sharefox is a powerful solution designed to address the inventory management challenges faced by the mobility rental industry. Offering a comprehensive suite of tools, Sharefox can revolutionize the way you manage your fleet.

Online Booking: Sharefox’s online booking system is designed to provide an easy and user-friendly experience. This feature allows customers to book vehicles whenever they need them, offering a seamless process from selection to confirmation. It’s not just about convenience but also about efficiency, saving valuable time for both the customer and the rental company.

Asset Tracking/Inventory Management: Managing a large fleet can be a daunting task. However, with Sharefox’s advanced asset tracking and inventory management system, you can easily keep track of each vehicle’s location, condition, and availability in real-time. This means no more manual checks or guesswork, just accurate, up-to-the-minute data at your fingertips.

Pre and Post Rental Inspection: Sharefox’s software includes the ability to conduct thorough pre and post-rental inspections. This ensures that every vehicle is in optimal condition before it goes out and when it comes back, safeguarding the quality of your fleet and ensuring customer satisfaction.

Advanced Pricing Module: Sharefox’s pricing module is designed to offer flexibility and control. With its advanced features, you can set up dynamic pricing structures based on various factors, helping you maximize revenue while providing competitive rates to your customers.

Availability Rule Setup: Sharefox offers a unique feature that allows you to set up rules for vehicle availability. This prevents overbooking and ensures that every booking is fulfilled as per the schedule, enhancing the overall customer experience.

Self-Service for Trailers/Other Vehicles: Sharefox provides a self-service option for trailers and other types of vehicles. This feature empowers customers to manage their rentals independently, offering a hassle-free experience and reducing the workload for your staff.

Remember, it’s not just about these features. It’s about how Sharefox integrates them into a cohesive, intuitive system that transforms the way you manage your mobility rental business.

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Great examples of Mobility rentals

For instance, companies like Hastadklev and Autosenteret have significantly upgraded their rental experience. They now have access to real-time overviews of their inventory, ensuring the status and location of each vehicle in their fleet is always at their fingertips.

Additionally, they have simplified their pre and post-rental inspection process. Their new automated system makes it easy to record the condition of vehicles before and after rental, ensuring any damage is quickly identified and addressed.

Through the use of predictive analytics, these businesses can now accurately forecast demand, ensuring the right vehicles are available when their customers need them. This reduces the risk of overstocking or stockouts, optimizing inventory levels.

Lastly, the introduction of automated maintenance scheduling has reduced the burden on staff and ensured that all vehicles receive the necessary upkeep on time. Not only does this prolong the lifespan of the vehicles, but it also enhances customer satisfaction.


Effective inventory management is crucial for success in the mobility rental industry. By leveraging solutions like Sharefox, businesses can overcome the common challenges they face, optimize their operations, and stay ahead in this competitive market.

What are you going to do now?

When you are ready… Here are 4 ways we can help you expand your rental business! 


  1. Do you want to grow your business today? Try Sharefox rental system for free – or book a demo and get a personal expert to analyze your company’s situation, come up with solutions on how you can streamline your methods and create a more profitable company.
  2. To learn more about the Sharefox rental system, read about trends and news for free, visit our blog or visit our resources section in the main menu. Here you can download guides and e-books that we also share with our customers.
  3. If you want to work with the circular economy and Saas and want to be part of the Sharefox team or find out why we are one of the fastest growing rental platforms in the rental industry, see our job postings here.
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