Sharefox Product Updates 2025: Built for Simpler, Smarter Rental Operations

2025 has been all about one clear goal: Helping rental businesses reduce manual work, operate more efficiently, and deliver smoother customer experiences.

Based on continuous feedback from businesses using the platform, we’ve delivered a wide range of improvements throughout the year. Below is a structured overview of the most important product updates from 2025 — grouped by the areas that matter most in day-to-day rental operations.

Key Highlights

A Smoother Booking Experience

• Customers can download order PDFs directly from My Orders.
• You can show the number of available units for a given rental period.
• Included accessories can now be shown or hidden on product pages.
• Restrict how many units of a product a customer can add to the cart.
• Coupons can be applied automatically in the shop — no manual code entry.
• A visually stunning image carousel can be applied to the front page.
• Receipts can show prices with or without VAT depending on customer type.
• Booking restrictions for selected product categories, available only to whitelisted customers.

More Visible in Online Search

• SEO title tags now also work for sales products.
• Broader AI search visibility with Schema Markup (JSON-LD).
• Fixed og:image meta tags so images now display correctly across social media.
• The Blog post URL-”tail” (slug) can now be edited.

Flexible Customer Management

• More flexible customer-level discounts — set specific discounts per category for selected customers.
• Update customer login emails directly in Admin.
• Seasonal pricing available for adjusting rates during selected months.
• AI feature in Channels, to set your closed days.

Faster Order Handling

• Custom delivery status colors possible, for clearer order visualization.
• Pre-filled public order notes added automatically to new orders.
• Randomized inventory allocation for balanced usage and maintenance cycles.
• “Extension” buffer times to block new weekend orders when turnaround is required.
• Adjustable buffer times directly in the Schedule.
• Ability to untag all order tags in Admin to quickly identify unhandled orders.
• Automated self-service cancellation — access is revoked automatically when customers cancel.
• “Today” is now the default view in Schedule for faster navigation.
• Disabled inventory units are now clearly indicated in the Schedule.

Enhanced Subscriptions

• Charge subscriptions per customer on the same calendar day each month, or;
• Force all subscription customers to be billed on the same date — ideal for monthly cleaning or inspection routines.
• Improved retry mechanism for subscription billing via the self-service gateway (Inlet).
• Subscription orders created in Admin now pre-populate with a defined end date.
• Customers can update saved payment cards through My Rentals.
• Updated customer card details used for future subscription fees or card charges.

Safer Operations

• E-signatures with Criipto — get rid of all paper documents, use digital signatures.
• Verified customer identity for safer high-value rentals.
• Custom contract PDFs — add your own terms, document title, or streamlined layout.

Stronger Integrations & API Enhancements

• New Public API endpoint for customer data (/admin/customers).
• General Accounting Report data now available via API — ideal for utilization reporting.
• Ability to mark invoices as paid through the API.
• Caching enabled for Public API products & accessories endpoint.
• New self-service lock integration directly with Locky.
• Improved Autopass handling with clearer user messages and cleaner timestamps.
• Autopass passings can be mapped to a sales product, for accurate accounting.
• Improved accounting integrations:
  • Inventory ID and Public Notes can be sent to invoices.
  • Flexible PowerOffice field mapping.
  • Enhanced Visma eAccounting integration.
  • Payment method mapping for Fortnox.
  • Send individual orders directly to Fortnox in seconds.

Deeper Insights

• New Internal Orders Report — to track orders excluded from the General Accounting Report.
• Inventory List Report now includes Effective Date.
• The General Accounting Report now includes fields for the number of rental days.

Improved Performance

• Faster and more responsive storefront experience.
• Major speed improvements across checkout, product pages, and storefront navigation
• Faster loading times for availability, Autopass, storefront, and inventory pages.
• Slimmer data loading for Admin Customer Page and Create Order.
• Significant speed optimizations in Admin Orders and Inventory.
• Caching added to Public API endpoints for improved performance.
• Many micro-optimizations improving overall platform speed.

Other Improvements

• Updated design for the Admin Coupons page.
• Affiliate tracking: URLs with codes automatically tag orders for campaign attribution.
• Renamed Activities → Blog and Activities → Articles for clearer navigation.
• The barcode system now supports special characters such as *#%@.
• Numerous smaller improvements and fixes across the platform.

Looking Ahead to 2026

These updates reflect close collaboration with businesses using the platform and provide a solid foundation for continued development in 2026.

Whether you’re already using Sharefox or evaluating how to modernize your rental operations, we’re here to help you focus on what matters most and get more value from the platform.

If you’d like guidance on relevant features or next steps, contact us to continue the conversation.

Thank you for being part of the Sharefox community.
We look forward to supporting your growth in 2026.