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Transform Your Venue with Top Event Space Rental Software - Elevate Success!

Step into the future of event management with our state-of-the-art Event Space Rental Software. Tailored to meet the dynamic needs of event planners and venue owners, this software is your key to unlocking seamless booking, efficient space management, and unparalleled client satisfaction. Whether you’re coordinating a corporate event, wedding, or any special occasion, our software simplifies the process, ensuring a memorable experience for both you and your clients. Don’t let manual processes hold back your potential. Embrace the power of our Event Space Rental Software and set a new standard in the event rental industry. Elevate your business today!

Booking with Sharefox is easy--several companies accept bookings through us.
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Event rental software
Event rental software

Run your event space rental business on autopilot

Sharefox is the perfect solution for running your event space rental business on autopilot. With its powerful automation features, you can easily set up automated processes for booking, payments, and customer communication. You can also use Sharefox to create custom forms for collecting customer information, and to set up automated emails to keep customers informed about their bookings. Additionally, Sharefox’s analytics dashboard allows you to track and analyze your business performance, so you can make informed decisions about how to optimize your event space rental business. With Sharefox, you can rest assured that your event space rental business is running smoothly and efficiently.

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How does Sharefox event space rental software works?

Sharefox Event Space Rental Software is a comprehensive solution for event space owners and managers. It allows them to manage their space rental operations from one central platform. The software provides a range of features, including online booking, payment processing, customer management, and reporting. It also offers a range of customization options, allowing users to tailor the software to their specific needs. With Sharefox, event space owners and managers can easily manage their space rental operations, from booking and payments to customer management and reporting. The software also provides a range of features to help them maximize their profits, such as automated invoicing, discounts, and promotions.

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How Sharefox will simplify your event space rental business

Sharefox is an innovative event space rental platform that simplifies the process of renting out event spaces. With Sharefox, you can easily manage your event space rental business from one central platform. You can create and manage listings, accept payments, and communicate with customers all from one place. Sharefox also provides powerful analytics and reporting tools to help you track and optimize your business. With Sharefox, you can save time and money while providing a better experience for your customers.

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Simplifying Your Event Rental Business with Sharefox

No matter how big your business is, we will make sure that running your Event space rental business is easier. We understand that starting a business can be a daunting task, but we are here to help you every step of the way. We will provide you with the necessary tools and resources to ensure that your business runs smoothly and efficiently. Furthermore, we will also provide you with guidance and advice on how to best manage your business and maximize your profits. With our help, you can be sure that your Event space rental business will be successful and profitable.

Take a tour of all the features and benefits Sharefox has to offer.

  • Personalize your product page

    Utilize pictures, videos, product descriptions, technical details, and more to display your rental equipment.

  • Keep track of products

    No matter how many locations you have, Sharefox can help manage and track your inventory extremely accurately.

  • Automate order processing

    Automate order processing to reduce time spent on manual tasks and create more opportunities to take in new customers.

  • Pick a billing method

    You can tailor your payment system to best fit your billing needs, whether that be hourly, daily, weekly, or monthly charges for each rental.

  • Improve the buying process

    To reduce the amount of time needed to process orders, streamline each stage of the process from creating quotes to making deliveries.

  • Create documents that are specific to your needs

    With Sharefox, you can easily send waivers, contracts, invoices, and quotes that are personalized for your customers.

  • Get essential reports

    With our rental business reports, you can keep track of daily transactions, how often your rentals are being used, order history, deliveries, and more.

  • Incorporate financial tools

    Integrating your rental software with accounting tools like Tripletex and Poweroffice Go can help you manage your transactions and finances more effectively.

We take the tools you’re already using and make them more efficient so that you can work smarter, not harder.

Our unmatched support team is always available to help you with any questions or issues, no matter what industry you’re in.

  • Our guides and FAQs are designed to help you

  • We will answer your inquiry promptly

  • Experienced support in your industry

  • Integrations available when needed

Here’s what some of our clients have to say

  • Kasia Pacek

    When we were choosing a rental booking system we looked at 15 different systems in the market. We found Sharefox to be the most advanced and best suited for our purpose. We are very happy with Sharefox and their Service minded attitude!

    Kasia Pacek
    Chief Operating Officer
  • Fredrik Østreng

    This is a niche industry, and it’s been fantastic to get all this great feedback on our rental service after Sharefox implementation. There is high demand for our premium Horse Trucks, and with Sharefox we have been able to upscale our rental service and attract more partners.

    Fredrik Østereng
  • Bjarte Kvamme - Liftroller

    With Sharefox there was a mutual entrepreneurial spirit. We had the solution to complex construction sites and Sharefox had solved the rental software aspect in a very efficient manner.

    Bjarte Kvamme
    Managing Director
  • Preben Want - Bodø Liftutleie

    With Sharefox we operate more efficiently and can focus on advising on complex assignments rather than answering emails and phone calls all day long.

    Preben Want
    Chief Executive Officer

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Manage your Event space rental business with us.

Start renting out Event space with Sharefox

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Ultimate Guide to Event Space Rental Software

Key Takeaways

EfficiencyStreamlines booking and management processes for event spaces.
FeaturesIncludes tools like online booking, digital contracts, and inventory management.
CustomizationOffers customizable options to match the specific needs of venues.
IntegrationEasily integrates with other platforms for comprehensive management.
Cost-EffectivenessReduces the need for manual labor and helps in managing budgets effectively.

What is Event Space Rental Software?

Event space rental software is designed to help venue managers automate and streamline the entire process of booking, managing, and running events. This software is typically packed with features that cater to the unique needs of venues hosting everything from weddings and corporate events to casual gatherings.

Understanding the Core Features

Event rental software offers a variety of tools that are essential for the smooth operation of rental businesses, especially those involved with event spaces:

  • Online Booking: This option allows clients to book event spaces directly from a website, ensuring a streamlined booking process. It often includes calendar integrations to display real-time availability.
  • Digital Contracts and Payments: These platforms support electronic contracts and secure online payment processing, which expedites booking confirmations and financial transactions.
  • Inventory and Venue Management: Keeps track of all aspects of venue management, from the physical layout and setup of event spaces to the inventory of decor and equipment.

Why Use Event Space Rental Software?

Using specialized software for managing event spaces can significantly enhance efficiency by automating scheduling, payments, and client communication. It ensures that both venue managers and clients have a smooth and professional experience. Furthermore, it can help in scaling operations by managing multiple bookings and maintaining a high level of customer service without additional staffing costs.

Choosing the Right Software

When selecting event space rental software, consider the following criteria to find a solution that best fits your business needs:

  • Customizability: The ability to tailor the software to fit the specific operational style and branding of your event space.
  • Scalability: Software should grow with your business, handling increased demand without performance lapses.
  • User Interface: A clean, intuitive interface is crucial for both backend users and clients accessing the booking platform.

How to Implement

Implementing new software involves several steps, from choosing the right provider to training staff and integrating the system into your current operations. Start with a pilot project for a single event space to gauge the software’s effectiveness before rolling it out fully.

Transitioning to a new system can be challenging, but the long-term efficiency gains from automating booking and management tasks are well worth the effort. For more detailed guidance on using event space rental software, visit our event management features page.

Enhancing Event Experiences with Advanced Features

Event space rental software isn’t just about booking and management—it’s about creating an exceptional experience for every guest that steps into the venue. Advanced features of these software platforms can significantly uplift the client experience and operational efficiency.

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Interactive Floor Planning

One of the standout features of modern event space rental software is interactive floor planning. This tool allows clients to visualize and plan the layout of the event space to their specifications. Whether it’s arranging tables and chairs or planning the placement of the stage and other equipment, interactive floor plans ensure that every detail is perfect well before the event starts.

Marketing and Communication Tools

Effective communication and marketing are at the heart of successful event planning. Many event rental platforms include integrated marketing tools that help promote venues and services. Features like automated emails, social media integration, and customized landing pages make it easier to attract and retain customers. Additionally, communication tools such as client portals and messaging systems enhance the clarity and timeliness of communication between venue managers and clients.

Real-time Analytics and Reporting

Understanding the dynamics of venue usage and client preferences can lead to better business decisions. Real-time analytics and reporting features provide insights into various aspects of venue management, such as peak booking times, client feedback, and financial analysis. These insights help venue managers optimize their operations and improve their service offerings.

Integrations with Other Software

The best event space rental software often supports integrations with other key software systems, such as Customer Relationship Management (CRM) tools, accounting software, and payment gateways. This connectivity ensures a seamless flow of information across systems, simplifying the management process and reducing the likelihood of errors.

Best Practices for Maximizing ROI with Event Space Rental Software

Adopting event space rental software can lead to significant returns on investment (ROI) by optimizing operational efficiency and enhancing customer satisfaction. However, to truly maximize the benefits, venue owners and managers must employ best practices tailored to their specific needs and market demands.

Continuous Training and Support

To ensure that both staff and clients can fully utilize all features of the software, continuous training is essential. Providing regular training sessions and updating tutorials as new features are released will keep your team knowledgeable and confident in using the software. Also, consider having a robust support system in place for troubleshooting and assisting with more complex booking scenarios or system issues.

Leveraging Data for Strategic Decisions

The data collected by event space rental software offers invaluable insights that can drive strategic business decisions. Analyze booking trends, customer preferences, and feedback to refine your marketing strategies, pricing models, and service offerings. This data-driven approach can help you tailor your services to better meet the needs of your clients, thereby increasing satisfaction and repeat business.

Enhancing Customer Experience with Mobile Integration

In today’s digital age, mobile integration is crucial for enhancing the customer experience. Ensure that your event space rental software offers a mobile-friendly interface where clients can easily book spaces, view contracts, and communicate with your team from their smartphones. This convenience can significantly boost client satisfaction and loyalty.

Regularly Updating Software and Security Measures

Keeping your software updated is vital for security and efficiency. Regular updates not only introduce new features but also fix bugs and enhance security measures. Ensure that your software provider offers regular updates and supports the latest security standards to protect your data and that of your clients.

Marketing Your Venue Effectively

Utilize the marketing tools provided by your event space rental software to create and manage effective campaigns. Highlight unique aspects of your venue, promote special offers, and showcase testimonials and reviews from past clients. Effective online presence and marketing can attract more clients and build a strong brand reputation.

Future Trends in Event Space Rental Software

As technology evolves, so too does the landscape of event space rental software. Staying ahead of the curve can provide competitive advantages and ensure that your venue remains a preferred choice for clients. Here’s a look at some future trends that could shape the next generation of event rental solutions.

Artificial Intelligence and Machine Learning

AI and machine learning are set to revolutionize event space rental by providing smarter, more predictive analytics. These technologies can help venue managers understand client preferences better and tailor their offerings more precisely. For instance, AI can suggest optimal pricing strategies or recommend customizations for events based on past client behavior.

Enhanced Virtual and Augmented Reality Experiences

Virtual and augmented reality (VR/AR) technologies are expected to become more integrated into event planning software. They could enable clients to virtually tour event spaces and visualize their events in real-time, significantly enhancing the booking experience and reducing the time taken to finalize event details.

Sustainability Features

With increasing awareness of environmental issues, more event venues are looking for ways to become sustainable. Future software updates might include features that help venues minimize waste, manage energy use more efficiently, and track their sustainability goals, appealing to environmentally conscious clients.

Blockchain for Enhanced Security and Transparency

Blockchain technology could be employed to enhance the security and transparency of transactions within event space rental platforms. This would ensure that all agreements, payments, and communications are securely logged and verifiable, building trust between clients and service providers.


Event space rental software is an invaluable tool for venue managers looking to streamline their operations and offer superior client experiences. By leveraging advanced features, adhering to best practices, and staying updated with technological advancements, venue managers can not only enhance their operational efficiency but also boost client satisfaction and profitability. As the industry continues to evolve, staying informed and adaptable will be key to success.

Sharefox event space rental software: all your questions answered.

Here are some frequently asked questions about how our rental software can improve your business operations.

Our rental software features an intuitive online booking system complete with a scheduler, real-time availability calendar, and variant control options. You will enjoy a comprehensive inventory management system and a variety of payment options to offer your customers. You can also integrate your favourite tools from accounting and ERP systems to user ID plugins.
Yes. Sharefox has comprehensive marketing features that enable you to reach more customers. They include a product description module, blog and news feature and integrated social media channels that allow you to promote your business. You can also integrate data collection and analytics tools to improve your marketing efforts.
Our rental software helps build rental businesses from scratch. It is designed to solve complex B2B needs and work with rental stores with multiple locations. Our self-service option is a top-notch service that makes us stand out, allowing your customers to access their rental items from anywhere and helping you provide them with the best rental experience.
Yes. With your admin access, you can edit or delete an incorrect order from your sales report.
Yes. You can create orders manually in the admin system. You will be able to select the customer, product, rental dates, payment methods and place the order.
Whether you are a startup or an existing business, you can build a new rental service with Sharefox, with anything from monthly subscriptions and short-term rentals to rent-to-buy and regular rental models.
Yes. You can use your Sharfeox event rental software as an offline rental management tool. That way, you can manually create orders in the admin system.
Yes, modern rental software solutions are versatile, catering to a wide range of industries including vehicle, event, construction equipment rentals, and more.
Yes, modern rental software solutions are highly versatile and can be customized to suit a wide range of rental businesses, from equipment and event rentals to vehicles and property leasing. The software often includes industry-specific features to meet the unique needs of different sectors.

Sharefox provides solutions that are effective and easy to use

At our organization, we focus on providing digitally-based solutions for rental businesses. Our software has helped startups, small businesses, and large enterprises improve their processes successfully by digitizing customer experience and enhancing operations.

  • 10


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    Team Members

  • 200 +


  • 10000 +

    Reservations Monthly

Exploring the extensive landscape of rental software uncovers a myriad of specialized solutions aimed at serving different segments of the rental market. From transportation and heavy machinery to entertainment and event planning, there exists a software solution specifically designed to meet the unique requirements of each sector. Here’s a structured overview of the rental software options available across a broad spectrum of industries:

What should you do next?
When you’re ready… here are 3 ways we can help you grow your rental business!

Want to grow your business today? Try Sharefox rental system for free – or book a demo.
If you want to learn more about the Sharefox rental system, read about trends and news we share for free, visit our blog, or go to resources in the menu. Here you’ll find blog posts, case studies, e-books, Webinars, and Academy
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In exploring the vast landscape of rental software solutions, it’s beneficial to consult a variety of authoritative sources for comprehensive insights and comparisons. Websites such as Capterra and G2 offer extensive reviews and user feedback on numerous rental software platforms, enabling businesses to make informed decisions. Additionally, industry blogs like the Software Advice Blog provide valuable articles on market trends, tips, and best practices in rental management software implementation. For those interested in the technical integration and customization of rental software, developer forums, and resources like our help center or our support.